System map

How a record moves through the Workspace, from what arrives to what researchers use. Open a stage to see its parts, and a part to see its details; each links to the guide that explains it.

1. Intake
2. Describe
3. Digital objects
4. Rights and access
5. Preservation
6. Review and publish
7. Discover
8. Share
9. Research

• Intake What arrives, and from whom

  • Accessions rico:Activity, with its appraisal, valuation, containers and rights

    • Donor and agreement The donor an authority record; the agreement a rico:Record
    • Checklist and promotion Worked through, then made into a unit of description
  • Imports CSV, EAD 2002 and 3, EAC-CPF, RiC-O, SKOS
  • Watched folders and scanning Files taken in as they arrive
  • Storage Buildings, rooms, shelves and containers
• Describe Records in Contexts (RiC-CM 1.0, RiC-O 1.1)

  • Units of description rico:Record, rico:RecordSet, rico:RecordPart

    • Levels, dates and identifiers The level a vocabulary; dates as rico:DateRange
    • Translations Each value in its language
    • Provenance Each step a rico:Activity
  • Authority records rico:Person, rico:Family, rico:CorporateBody
  • Repositories, places, activities and rules Each an entity of its own
  • Relations Typed by RiC-O property, with their dates and evidence
  • Vocabularies SKOS concept schemes, never fixed lists
  • Own fields and duplicates Fields an institution adds; duplicate rules
• Digital objects rico:Instantiation and its files

  • Upload and copies A master, a reference copy and a thumbnail
  • Viewers and IIIF Deep zoom, Mirador, PDF, audio, video, 3D
  • Captions WebVTT tracks for audio and video
• Rights and access Who may see and do what

  • Rights PREMIS rights, RightsStatements.org and Creative Commons
  • Embargoes Until a date, with exceptions
  • Privacy and clearance POPIA, redaction, security clearance
  • Access requests and share links Asked for, decided, and shared for a time
• Preservation OAIS, PREMIS 3 and OCFL 1.1

  • Fixity and formats Checksums checked; formats identified against PRONOM
  • The object store Every file in an OCFL object, versioned
  • Packages SIP, AIP and DIP as BagIt bags with METS and PREMIS
  • Archivematica Transfers sent, AIPs and DIPs taken in
• Review and publish Nothing reaches the public until it is published

  • Workflows Tasks, steps and service levels
  • Records management The file plan, retention and disposal
  • Audit Every change, signed in a chain
• Discover The public catalogue and site

  • Search Full text, facets and saved searches
  • The public site Static pages, articles and landing pages
  • The graph SPARQL and Sparnatural over the published RiC-O
• Share Open data, exchange and federation

  • Exports RiC-O, EAD, EAC-CPF, Dublin Core, METS, PREMIS
  • OAI-PMH and ResourceSync For harvesters
  • Federation Signed search between catalogues, the union catalogue
  • Europeana and loans EDM bundles; loans between members
• Research The reading room and researchers

  • Researchers and bookings Registered, booked, retrieved
  • Research projects Collections, notes, claims and outputs
  • Reproductions and the shop Copies asked for and paid for